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Taking A Vacation? How To Request Time Off When You Work In Multiple Practices

May 02, 2016

Author: Sharon Boyd, RDH, BS

When it's time to take a vacation — or to make plans for when your children are out of school, getting that time off can become a logistical nightmare. Thankfully, it is possible.

Like many dental hygienists, I spent my clinical career working part-time at two different offices. When it's time to take a vacation — or to make plans for when your children are out of school, getting that time off can become a logistical nightmare.

Thankfully, it is possible. And it doesn't have to be a headache, either. Taking the right steps can help you schedule your trip and give you the chance to actually relax when you're gone.

1. Check the Vacation Policy of Each Office

Does each office have requirements for the amount of advance notice you need to give for time off? Some dentists may prefer two weeks' notice while others ask for longer. If you need something different, it doesn't hurt to ask. Most dentists won't care if you take a day off as long as one of the other dental hygienists is willing to cover for you.

The President of Spiel Consulting reminds us in Dentistry IQ that both dentists and their teams live outside of the office. Everyone needs a vacation at some point. But if you get paid time off (PTO), your office manual may actually dictate whether you have to schedule your vacation during a time that the office is closed. If you don't use your PTO correctly, you could lose it altogether.

2. Work with Other Hygienists

Once you're familiar with the vacation policies, the next place to start is your peers. Ask other dental hygienists if they plan on taking some time in the near future, and offer to fill in for them (if it's one of your days off), in exchange for them working your hygiene day. Even if you don't trade days, you'll still enjoy some extra pay from time to time. They may even be willing to pick your day up, no questions asked. Your fellow dental hygienists are your best support!

Some offices have no problem calling a temp agency while others do. I always recommend having a network of part-time or non-practicing dental hygienists on standby in your phone directory. It's perfect for times like this. Networking is key! If you need to go straight to the temp agency, ask for recommendations to make sure it's someone your patients will be happy with.

3. Verbalize Your Vacation Plans

Let your office know as early as possible if and when you'll be trying to take off, and what your plan is to cover for your patients. This can be a good time to put out feelers to see if certain days off might be better than others. Have everything thought out prior to bringing it up – that way you have answers for any questions you're asked.

4. Put It in Writing

Once you've worked out your consecutive days off, submit your vacation requests in writing to the dentists and office managers in the offices you work in, and keep a copy for yourself. Be sure to include the date it was submitted, the dates off and who will be filling in for you. Take the word "request" loosely, though; think of it more like a "notification." Because you've already verbalized your vacation plans, this is to document that you're actually following through. Being proactive gives the dentist or office manager more of a reason to go ahead and approve it.

I once knew of an office that required a six-month advance notice for vacation time. Usually this is because vacation requests are happening too frequently, but it still isn't a reasonable policy for staff to adhere to. By planning ahead and using the tips above, you can get a vacation scheduled in even the busiest of seasons.


  • Reference your office manual's policy on vacation time.
  • Work with other hygienists to cover for you.
  • Verbalize your plan and discuss dates with your employer.
  • Submit a written notice concerning the specific days you're taking off.

Why It's Valuable

Working part-time in two different practices can be an energizing and rewarding experience, but getting time off from both at the same time can be a challenge. Plan ahead and use your resources when taking a vacation you deserve.

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